I am a person who lives and dies by her to-do list. And right now, I’m dying.
I’m dying because I am following all the prescribed rules except one.
Here are things I’m doing well:
1. I clear my inbox. I deal with each email the second I read it–by responding, deleting, or transferring to my to do list.
2. I have a single list. I have A’s, B’s, and C’s for my priorities, so I can tell what is most important to do on any given day.
3. I make sure I have long-term goals. And I put them in my list of A’s. I identify the items I must get done before the end of the day. But I also add at least one non-deadline-based item that helps me reach a bigger, life-changing goal.
4. I rewrite the list every day by hand. Because if something on the list is not worth taking the time to rewrite by hand, it’s not worth taking the time to do.
5. I make sure I get all the A’s done first. Only then do I move on to less important items. Just kidding. I don’t do this. But I should. Honestly, I can tell that it doesn’t really matter if I follow all the other rules when I’m not doing this one.
There’s a book by Michael Stainer titled, Do More Great Work: Stop the Busywork. Start the Work That Matters. I know I have a problem sticking to stuff that matters: as soon as I typed the title, I thought, “Why is the word that capitalized?” I checked back on Amazon twice to make sure. It doesn’t seem right to me.
Then I tell myself I need to look up the AP Stylebook to see what the rule is. I think the is never capitalized in a title and that is optional, but I think, in this case, it looks better as lower case.
Then I tell myself, look, I just really need to get this post done. If I look up the AP Stylebook, and find an answer, which is probably not going to be easy to find because honestly, I’m not the queen of Google searches. Even if I manage to do that, I will not feel like I have accomplished something important today. But if I finish this post, I will feel like I am meeting an important goal of writing a post each day.
Also, I tell myself that the best work I do is when I am not constantly distracted by randomly interesting searches. Like, the last time I remember doing this was, in fact, last night, when I got stuck looking up soporific. It means sleep inducing. But I thought maybe I was missing a nuance of the word because it was in a picture caption in a movie review. Who puts a word like that in a picture caption? So I thought it had another slang meaning or something. And then, when it turns out that it really does mean sleep inducing I didn’t feel accomplished. It was not on my to-do list. And I can’t even figure out how to slip it into my own writing. Unless you find my paragraph about soporific to be soporific.
Stainer's book has a chapter written by me. Which, I’m sure I wrote only because I put it on my A list 400 days in a row, sending it to him, finally, ten days late. Or something like that. And he has chapters by other luminaries who I am convinced do their A list before they even eat breakfast: Seth Godin, Chris Guillebeau, Leo Babauta. The important thing about reading a book like Stainer's is that if I read people telling me that I should not do bullshit work all day, then I am more likely to hold myself accountable to my A list.
This problem comes down to my struggle with self-discipline. I think everyone struggles. I think there’s a Maslow hierarchy of self-discipline. First you have to get out of bed in the morning. Then you have to write a to-do list every morning, and write a schedule to accommodate it. Then you have to have the self-discipline to start giving stuff up because you don’t have time for everything – the highest form of self-discipline is admitting that you will not be doing some things in the day.
I have done all that. So what I’m left with is stuff that is easy to do. But it’s usually B’s. And some stuff that’s hard to do. Those are the A’s. Today I told myself no surfing. No staring at the wall. No reading my book. (I'm reading Bonk, by the way, which is scintillating, and thank you to Jens Fiederer who recommended the chapter about pig orgasms that last ten minutes.)
But then I saw a GChat link from Michael Roston about the Dutch parliament. I had to click. It turns out that there is a group trying to make sex with twelve-year-olds legal. So they formed a political party in order to get the laws changed. But the group dropped out of the election because they found they are spending so much time campaigning that they are losing focus of their main goal, which is to legalize pedophilia.
And I thought: Dutch pedophiles are more focused on their long-term goals than I am.
My problem is that I cannot write my own long-term goal in as clear a way as the pedophiles. I coach so many people who tell me they can’t move forward because they don’t know where they are going. And I tell them, make something up. I tell them to commit to a goal, any goal, and move toward it until you think of a better one. The act of moving toward something helps you crystallize where, exactly, you want to be moving.
I wish I could tell you I'm doing that, but recently I've been writing about it more than doing it. Because I’m scared. It’s so scary to commit to a goal when you know it’s not the real goal. Success requires a leap of faith that goal setting is trial and error and the process of finding clarity — not the one-time process of immaculate conception of clarity.
When I was learning about to do lists, each step seemed too hard. And empty in box seemed impossible. Handwriting a to do list every morning felt absurd. But in each case, after I did it a while, it felt right and probably essential to me. So I guess I will just have to trust that if I force myself to choose a goal, my goals will get more and more clear, and the productivity piece will start falling into place.








Not soporiferous at all (A very interesting word btw; 'sopor' meaning sleep and 'ferous' meaning savage. In other words, not just sleep inducing but savagely sleep inducing. Maybe that's the nuance you were trailing. HTH.)
One flaw I railed at for years was the lack of creative, spontaneous unfettered time. When I heard my boys make the same complaint I realized it was childish. Now I schedule time to find connections, be creative, listen and daydream during each day, even if it is only for 15 minutes. It makes a huge difference in my productivity – definitely an A list item. Either the creative time is there for me as a 'treat' for accomplishing an unpleasant to-do item (dessert after eating the frog, if you like Brian Tracy's approach) or if I start my day with it I'm in a better mood all day.
Speaking of connections, here's something more about the pigs: a comic I recently started following. Enjoy. http://theoatmeal.com/comics/pigs
Posted by ejly on 03/16/2010 at 09:04am | permalink | Reply to this comment
Maybe the problem in trying and failing to get your "A" list things done first is that these are all "shoulds" for you–things you think you should do first but don't really want to do at all. I intermix my "shoulds" with "wants" as a way of rewarding myself for doing my "wants." So I have to write that blog post before I'll allow myself to surf Facebook…boy, I am WAY to connected online…
Posted by Alex @ Happiness in this World on 03/16/2010 at 09:05am | permalink | Reply to this comment
I agree with you Alex regarding not being able to complete certain "A" list items. We are the ones that compose the list of things to do so maybe certain "A" list items should be reclassified as "B" or "C" or not on the list at all. We should be able to change/modify as necessary as certain life events change. I believe in self-discipline to achieve certain goals but yet not become enslaved to a to-do list for the sake of completion.
Also a couple of ideas that may work for you Penelope – complete to-do list and schedule the night before and always start the day with a complete, nutritious breakfast.
Posted by Mark W. on 03/16/2010 at 11:02am | permalink | Reply to this comment
I just came across the relevant post for starting the day with a good breakfast so I'll add the link here – http://menwithpens.ca/creative-inspiration .
Posted by Mark W. on 2010-03-17 10:51:56 | (Comments wont nest below this level)
I agree with alex that we can't live a life doing everything that is needed to be done first. We must prioritize things but we also need to learn how to enjoy life even though it means that we might get a little delayed on doing "A" list things.
Its not fun to do all the required things and when you don't enjoy what you are doing the results of your work gets affected.
Posted by James on 03/23/2010 at 02:20pm | permalink | Reply to this comment
I think all of this has a common point: simplifying life. I started using a similar system for clearing my Inbox a couple of months ago, and not only did it make it more manageable, it also took some of the emotional pressure of an overcrowded Inbox off.
Posted by Eduard @ People Skills Decoded on 03/16/2010 at 09:06am | permalink | Reply to this comment
Ever since I took a webinar with Leo Babauta, who is a nice man, BTW, I have been reading a bunch of personal development/productivity blogs. For the most part they are dreadful. If I summarize, it seems to me that all of the human endeavour to have a happy life revolves around either a)figuring out how to have an intent and make it happen b)how to empty your desires and have inner peace. Pick one. Doesn't matter.
Posted by LPC on 03/16/2010 at 09:14am | permalink | Reply to this comment
I have been attending many Buddhist teachings lately, and they have been talking exactly about clarification for the second part of "Abandon desires to have inner peace". It is more like " Detachment to desires to have inner peace". Buddhist philosophy says that if you detach yourself from the expectations of the final outcome, then you will have more inner peace and clarity. The reason is you will free yourself from the fear of the outcome turning out as expected or not. Once you are drama free, you could actually focus on accomplishing more goals. So hallelujah for courage and living drama free.
(Sigh) Now if I could just follow that advise….
Thanks for the post and all the responses.
Posted by Clumzy Hiker on 03/16/2010 at 02:21pm | permalink | Reply to this comment
That is really interesting, and although far from being Buddhist, I can see the logic and beauty of it.
You stop placing an expectation on a thing, and you are more free and alive to actually enjoy it.
Much like love….
Posted by Elena on 2010-03-25 19:15:40 | (Comments wont nest below this level)
Brilliant.
If only understanding it that clearly made it easy! :)
Posted by csts on 03/16/2010 at 09:16am | permalink | Reply to this comment
I'm from the "oh hey look shiny!" school of focus and determination as well. But if my A list is really interesting and I'm enthusiastic about the end goal they accomplish, they always get done. If not, I become the 400 day A list handed in 10 days late person. So I picked a random goal that I was at least enthusiastic about, and that helps me get through my A list faster.
Posted by JillPR on 03/16/2010 at 09:22am | permalink | Reply to this comment
Lol @ the "Hey look shiny" comment. That is sooo my wife. (She has meds to help with it though)
Posted by Randy on 03/25/2010 at 05:12pm | permalink | Reply to this comment
I think you mean you follow all the "prescribed" rules. :)
Posted by Tzipporah on 03/16/2010 at 09:28am | permalink | Reply to this comment
Also, why waste time googling when you have us?
The word "That" is capitalized in the title because the general rule of thumb is caps for:
1. First word
2. Last word
3. Words of at least 5 letters
See? Easy.
Posted by Tzipporah on 03/16/2010 at 09:30am | permalink | Reply to this comment
Arg! I mean at least 4 letters. Sheesh. Need more coffee.
Posted by Tzipporah on 03/16/2010 at 09:31am | permalink | Reply to this comment
Nope, "that" is capitalized because it's a pronoun (in this instance). In titles, you capitalize the first and last word, nouns, pronouns, verbs, adjectives, adverbs and some conjunctions (see Chicago 8.167). It has absolutely nothing to do with how many letters are in the word.
Posted by copy editor on 2010-03-19 08:37:42 | (Comments wont nest below this level)
Ok, this is getting out of control, but you've written a word-geek post. So I have to say that "soperiferous" is ridiculous. You can say the same thing with "soporific" which is shorter and easier to say.
ok, that's it. I'm done now.
Posted by Tzipporah on 03/16/2010 at 09:33am | permalink | Reply to this comment
Only other place I've seen "soporific" was in Peter Rabbit. Apparently, eating some of the veggies in Mr. McGregor's garden made him soporific. Important vocab for toddlers apparently.
Posted by Cindy on 2010-03-16 11:20:57 | (Comments wont nest below this level)
Once again, P, awesome post that I relate to waaaay too much.
The whole "shiny object syndrome" that you describe seems to be a common character trait of creative people. I think that the whole "productivity" thing is somewhat overrated. There are times when you just need to follow those whims, as unimportant and un-urgent as they are. They might be C's on the priority list, but they may inspire something great and new. They may even give you the motivation needed to finally get that A project done.
I try not to live or work by too many rules like this. I have a few that seem to keep me on track. But I let myself wander regularly. Otherwise, I would go nuts. And I don't kick myself for being less productive than I should be.
The culture today is very ADD and it sparks incredible anxiety if you aren't doing something IMPORTANT at all times. I think it's dangerous. Yes, realistically, we need to have priorities and work them. But we shouldn't feel shamed for following those silly wild hairs. And, in fact, I think we should encourage it more often.
Posted by Casey @ Resify on 03/16/2010 at 09:38am | permalink | Reply to this comment
Don't you mean "following those silly wild hares (large wild rabbits)?" Wild hairs never took me anywhere!
Posted by techquestioner on 03/19/2010 at 10:09am | permalink | Reply to this comment
Thanks Penelope,
The way you channel strength and vulnerability in your post is remarkable! It makes your writing fresh and authentic.
Beyond goals, I find the real inquiry that creates more focus (and engagement) lies in discovering what values are truly important to us. Sometimes, just reviewing those values during the week makes a huge difference to realign ourselves and find what is truly meaningful in our goals.
So I would say that it is sometime hard to stick to the "A- to do list" when our goals are not really an expression of values we have determined or discovered for ourselves. I would even argue that we must let space for the sublime to feed more and more the mundane. So that when you write your to do list, answer to a post, coach, wash the dishes (the mundane), you feel the connection to something sublime that only you could have come up with.
Posted by Welby Altidor on 03/16/2010 at 09:45am | permalink | Reply to this comment
Having a pure heart and pure intention as to why I want a certain goal to be reached has helped me focus on THAT particular goal. Right now, my goal is to have money in my savings account – why? – because having no money sucks and I don't want to be in this dire financial situation again. Like you, I get distracted everyday with trivial stuff, but if I just read my goal and the reason behind it everyday, I get back on track.
Posted by Ciawy on 03/16/2010 at 09:45am | permalink | Reply to this comment
First, I swear everyone one of Penelope's posts are poignant. This one in particular because getting through your inbox (I have 4 inboxes!) is never easy, let alone creating and checking off a to-do list. Mine from yesterday had 13 items on it, I was able to cross off one and felt almost giddy when I crossed it off.
But what I really love about this particular post are the comments – I love the "hey look shiny" comment, and Tzipporah's comments. You are someone after my own heart! I love word-geeks. I wish I were one, I can only inspire to be one.
But thank you Penelope for making this little community, I learn from you and I learn from your followers. How cool is that?
Posted by Mary Budge on 03/16/2010 at 09:47am | permalink | Reply to this comment
This was really helpful and so true for me. I have the "I'm scared to commit" issue too. I'm scared of being wrong, I'm scared of not doing enough, I'm scared if I do things too well, blah, blah, blah! Don't know if scared ever goes away so my goal is to try and not let it stop me. Sometimes I succeed at this goal and other times not so much.
Now I am going to take your advice and write out my to do list for the day. Thanks.
Posted by Dani on 03/16/2010 at 09:48am | permalink | Reply to this comment
If your problem is that you are scared of making a wrong decision, ask yourself how long the results of the decision will matter. What career you choose and who you marry may matter for the rest of and which item in your to-do list you do first probably won't matter tomorrow. Use the timeframe to give yourself a realistic perspective, then don't sweat the small stuff!
Posted by techquestioner on 03/19/2010 at 10:18am | permalink | Reply to this comment
My comment lost a line. It should have said: What career you choose and who you marry may matter for the rest of your life. What you wear today, what you eat for lunch, and which item in your to-do list you do first probably won't matter tomorrow. Sorry.
Posted by techquestioner on 2010-03-19 10:21:44 | (Comments wont nest below this level)
Penelope, I just a little bit love you. Your episode of looking up a million things instead of writing your post? it's the reason i haven't written a post in over a week. I. Am. So. Scattered. I'm gonna go with Casey and hope that it's because I'm CREATIVE that I can't concentrate. I have spurts. Recently, for example, I spent a whole day, eight hours straight, working on my novel, just writing writing writing. I think a lot of my lack of efficiency (when it comes, in spurts) is because I subconsciously don't want to be doing what I'm doing anyway. Or I feel guilty for doing it. I feel guilty at work because I'm not with my kid. I feel guilty when writing because I could be with my kid or doing extra work on the weekend. I'm never fully engaged, thinking, THIS IS EXACTLY WHAT I SHOULD BE DOING RIGHT NOW. It sucks to never feel that way. And then when I feel like I might be doing som–HEY LET'S GO RIDE BIKES!
Posted by momtrolfreak on 03/16/2010 at 09:49am | permalink | Reply to this comment
I feel pretty overwhelmed by long term goals. Mostly I am overwhelmed by the idea that if you have no set enormous life-long goals, you are in some ways not a whole person, or you are not fulfilling your life appropriately. And I, too, coach people to set them.
The truth is, I have goals. But I change them almost daily. And then I feel guilty about that. For instance, I have a goal to write a blog. I keep starting to write (www.cescalouise.com) and, as you'll see if you go there, it's sporadic at best. And usually, I post about something I already commented on, which is really not blogging or original at all, it's just redundancy.
I think this post can call back to your previous post about mindfulness – and about trying to be productive through being attentive to it.
I try to be mindful. Meaning, I try to think through the day and be really IN it fully (keeping in mind that that is harder than anything for me). So the mindfulness becomes the goal. And if I am mindful, I can feel OK with my vacillating interest that produce diverse (nice word for random) lifelong goals.
Also, I think procrastination is one thing, and being interested in the world is another. If you never looked up meanings of confusing colloquium, it would mean you'd be less interested, and in turn, less interesting. You've said before that you do have a goal of being interesting. I don't think you can be interesting with out being interested. I have the same goal. So I allow myself some slack.
Maybe it's about organized slack. Take 15 minutes in a two hour block to "remain interested." I find making rules like this for myself doesn't feel confining, but, instead, freeing. I allow myself to meander. And I'm better for it. Or at least I think.
Maybe this is just a way to excuse my fickle mind. But if I focus on the happiness, and the "being in it" I find the other goals happen in turn.
Posted by Cesca Louise on 03/16/2010 at 09:53am | permalink | Reply to this comment
I decided that reading your posts has to be on my A list. Thanks!
Posted by Jan Hogle on 03/16/2010 at 09:57am | permalink | Reply to this comment
Perhaps another reason for capitalizing the "that" is to emphasize Work That Matters™ as the single "thing" that you are going to focus on. It seems to be a trend now to do that sort of thing (not that I'm saying there is anything wrong with it). (I can't remember enough of my grammar terms to define it that way without, ahem… looking it up.)
Posted by Pen on 03/16/2010 at 09:59am | permalink | Reply to this comment
Hello PT,
This is some general feedback – I came to your blog through the webcast you did for Ramit Sethi's Bootcamp. I have become a faithful blog reader because some posts nail it, absolutely right on, and other days the posts is so outrageous and confusing it drives me crazy. Both are wonderful and give me lots to think over and work through.
In case you are wondering today is one of those days that was right on. Thank you for your work.
Posted by Jessica on 03/16/2010 at 10:00am | permalink | Reply to this comment
Forcing ourselves to get the A-list done is one of the biggest quests in life. I think you have to be right in guessing that the most successful people are the people who do it without having to twist their own arm.
But "soporiferous" isn't a word. It's "soporific" or "somniferous" (both meaning "sleep-inducing"). The -ferous part doesn't mean "savage"; it's just an adjective ending.
It's not that these things are so fascinating. It's that anything is easier than putting our worth to the test by doing the A-list, isn't it?
Posted by Martha on 03/16/2010 at 10:02am | permalink | Reply to this comment
Oh my goodness. You're right! The problem is that I remember the article I read the word in, but it seems the caption is only in print, not online, and somehow, in the movement between my newspaper and my computer I lost track of the word. Thanks for your help.
-Penelope
Posted by Penelope Trunk on 03/16/2010 at 10:54am | permalink | Reply to this comment
I'm totally the same! Lifes so Chaotic
Posted by Liz on 2010-03-25 09:03:39 | (Comments wont nest below this level)
Another way to get unstuck is to control your depression/anxiety…
Personal experience.
Posted by Dale on 03/16/2010 at 10:08am | permalink | Reply to this comment
I am most like my labrador, who will stare intently out the window at a rabbit, but can't manage to sit on command for more than 1 second. I teach a lot of leadership classes and recommend setting office hours for employee meetings to reduce interruptions, looking at email only 3 times for a total of 30 minutes a day to keep the box clear and catch urgent items, and to stick to routines like making a work list to stay on track. Sadly, I quickly fall out of the process when a cool problem hits my desk that engages my intellectual side. Thanks for the reminder on focus. I believe that it is easy to be pulled aside by a fun challenge and discipline takes a lot of effort.
Posted by Marti Nelson on 03/16/2010 at 10:12am | permalink | Reply to this comment
I have to agree with your Marti. It is so easy to start with a whole lot of focus, only to lose it when something unplanned for falls into the mix.
After reading in a book recently, I have decided to set just 2 'must do' items on my agenda and make sure that they are the most important and that they get done. It really helps set the priorities!
Posted by Tom Sinfield on 03/23/2010 at 12:48am | permalink | Reply to this comment
Thanks for this P.
As always, super honest and enlightening view.
Dealing with some decisions on where I want to focus my career, your tip to pick a goal and aim with the idea that I can change it at anytime … it made me feel a bit better today. It seems obvious now that I've read it, but I just wasn't thinking about it this way before.
Posted by Melissa Breau on 03/16/2010 at 10:15am | permalink | Reply to this comment
"… commit to a goal, any goal, and move toward it until you think of a better one. The act of moving toward something helps you crystallize where, exactly, you want to be moving.
… It’s so scary to commit to a goal when you know it’s not the real goal. Success requires a leap of faith that goal setting is trial and error and the process of finding clarity — not the one-time process of immaculate conception of clarity."
Kinda like dating. You learn a lot about yourself and what you really want and what you really don't want in the process.
Posted by Cyndie on 03/16/2010 at 10:31am | permalink | Reply to this comment
Sometimes, there is no reason to update my to-do list everyday. Other times, I feel like I'm running a business. It just depends on the situations of the day. So, I'm not an existentialist, but I'm also not a determinist.
Where I run into problems is in trying to properly categorize urgency and long-term versus short-term. Sometimes, to-do list items are processes and not discrete moments or specific actions. For instance, nicotine withdrawal and working out are goals that shouldn't be on the same list as meeting with the local Workforce Investment Act coordinator at 1:00 on Wednesday to secure funding for an English teacher certification course. Starting a relationship with a Chinese woman can be an immediate course of action, but being in a relationship with a Chinese woman is a process.
So maybe instead of A, B and C, it would be better categorized as processes or specific actions?
Posted by John Feier on 03/16/2010 at 10:44am | permalink | Reply to this comment
What a fantastic post. As I read it I couldn't help but think how right on your perspective is and how many times I have experienced the same dilemmas. Then, I started reading the comments and seeing how we are all dealing with the same issues. And I had a thought… at what point in history did the human race decide that we need to have lists and be organized and "productive" as a way to enjoy life? Is that what truly makes us happy? Checking off our lists? Because when we take our last breath and look back on our lives… are we going to check that off our lists before we go to heaven? What I mean is, at what point does it stop? Clearly this whole thing is causing all of us a lot of anxiety which is exactly NOT the point! Ok, enough daydreaming and pondering… time to go get back to checking off that list! Good luck checking your off!
Posted by Britt Michaelian on 03/16/2010 at 10:51am | permalink | Reply to this comment
In life it seems easier, almost second nature, to focus on our faults instead of our successes. This is not unique to you, me or that guy waiting to cross the street with his Starbucks double shot espresso in hand. This is something that we all struggle with, so don't get so down on yourself about it.
Anyway, with Dutch pedophiles, who has time to concentrate on anything, let alone a list?!
Posted by Andrea V. Lewis on 03/16/2010 at 11:03am | permalink | Reply to this comment
Penelope,
I am also scared about committing to a goal without knowing it's the right one, but your blog and personal experiences surly have helped out a lot in my own process of getting unstuck. This is one of my favorite subjects about being an effective person, because I love lists! You have a good point about prioritizing your to do list and at least starting to work on those A items. I'd love to say that I do the same, but lately I've been caught up in indecision, not wanting to commit to any priorities.
Your post makes me think of Stephen Covey's Habit #3 which is to “put first things first.” It is important to have a good understanding of Habits 1 and 2 before this can be put into practice because you must first know that you have control over your situation, and you must know what things are most important to you. Then, you must act. It is difficult to do the things that really are important because they aren’t often urgent. The urgent comes first in life most of the time, like phone calls and e-mails, and the important and not urgent come later, often last. To put this category in the center of concern makes people most effective.
Posted by Adriana on 03/16/2010 at 11:23am | permalink | Reply to this comment
Interesting that you link to a post on lifehacker about Autofocus (AF), since AF is kind of an anti-prioritization approach to a to-do list.
I used the system for 9 months last year, but was far more effective (and efficient) by dropping the process itself, but following some of the principles (standing out, working "little and often" occasionally – but not too much or it's a good tool gone bad since you don't finish stuff on a timely basis). I blogged about my drastic reduction in income by following the full process of AF here:
http://8020time.blogspot.com/2010/03/whats-your-time-management-system.html
I've had more success by having my yearly plan which is very subject to change, then breaking it down to biweekly goals, projects and tasks which are fairly rigid. #1 rule is to not cut myself a lot of slack.
Here's a link to possibly the best essay I have ever read on procrastination and doing more good work.:
http://www.paulgraham.com/procrastination.html
Posted by Jacqueline on 03/16/2010 at 11:38am | permalink | Reply to this comment
Thanks for this comment, Jacqueline. I love the discussion of time management tools. I love hearing what works for who and why. I think I linked to Autofocus because I found it accidentally and I knew it was different and I haven't tried it and I wanted to talk about it. You're right – it doesn't quite fit here. BUt I like that I got to hear feedback about it, so thanks.
Penelope
Posted by Penelope Trunk on 03/17/2010 at 09:24am | permalink | Reply to this comment
Good link, Jacqueline! I'll reprint my favourite line for those who need a little convincing to read it:
"Big problems are terrifying. There's an almost physical pain in facing them. It's like having a vacuum cleaner hooked up to your imagination. All your initial ideas get sucked out immediately, and you don't have any more, and yet the vacuum cleaner is still sucking." — Paul Graham
Posted by Elizabeth on 03/18/2010 at 01:40am | permalink | Reply to this comment
It sounds like the borderline ADD that I suffer from.
I'm in the middle of something and then "oh look, a chicken!" (the standard ADD joke in some circles). In the middle of any task, I find other tasks I need to do "now". And I'm not good at setting goals, especially long term ones, but I make tons of lists, most of which I commit to memory anyway. Do men make as many lists as women do? Is this gender related in any way?
I've been unemployed much of the last 2 years, and just found a part time job. But over those last two years, I could have focused much more on doing certain things on my own to earn extra money, but I just couldn't pull myself together enough to get it done. I seem to lack a certain "drive" that other people have. I'm stuck and nothing truly motivates me anymore.
I can meet my short term goals without a problem – doctor, dentist, bring in taxes on Thursday, but long term goals like "learn guitar"… get swept under the carpet. That reminds me, I really need to vacuum.
Posted by phyllis on 03/16/2010 at 12:35pm | permalink | Reply to this comment
I just gave very similar advice to another blogger last weekend. Sometimes we spend so much energy trying to define the end game that we never get started. I know this to be true of myself, so I force myself to just do something. If it's not the right path, I'll know and self-correct.
Posted by Brigitte on 03/16/2010 at 01:32pm | permalink | Reply to this comment
"that" does not need to be capitalized. nor should it be used in most cases. "which" would work for the title in question.
as to the jist of your post…i think you are on the random train today! the midwest skies are clear and sunny, so let your mind wander/wonder.
that's the problem w lists, esp organized lists; all those regrets when we don't get everything done. however, it's important as a creative person to allow for randomness and the odd spark.
my desk is covered in to do lists. i do get to the most urgent unless i'm having a very procrastination-prone day. it happens in Wisconsin.
oh, and then there's this blog you check and answer regularly…no distraction there
Posted by joy on 03/16/2010 at 01:37pm | permalink | Reply to this comment
I really like your idea of rewriting your todo list by hand every day. As an engineer I always try to think of technology solutions to problems like this. Like I can't use a Moleskine to track my todo list because I can't reorder items and clear out crossed out items if it's on paper. Your approach solves this. Every day it's a new list, new order if needed, I can add, remove or whatever. Sometimes the simplest solution is the least obvious.
Posted by Andrew Shell on 03/16/2010 at 02:25pm | permalink | Reply to this comment
"… goal setting is … not the one-time process of immaculate conception of clarity."
D A M N.
And here I've been patiently waiting all these years for Divine Inspiration to help motivate me to GET TO WORK, ALREADY, and JUST STOP dawdling/procrastinating/staring out the window/rearranging the piles of paper on my desk ….
Posted by neko on 03/16/2010 at 03:37pm | permalink | Reply to this comment
You had me at the list. Then, after beginning to snooze about your grammatical worries, I burst out laughing on your perspective on the Dutch pedophiles perspective. And finally, you hit the nail on the head, as always. Fear can create the ultimate blockade in our quest to meet our desires. For some it inspires, for others, it discourages.
Posted by Lori on 03/16/2010 at 04:19pm | permalink | Reply to this comment
I'm reading this blog instead of attacking my "To Do" list. But now I feel inspired to go back to my "To Do's" with vigour and determination. After I post this comment…
Posted by Siobhan on 03/16/2010 at 05:06pm | permalink | Reply to this comment
This sometimes helps.
http://www.pomodorotechnique.com/
Posted by Siobhan on 03/16/2010 at 05:08pm | permalink | Reply to this comment
"I rewrite the list every day by hand. Because if something on the list is not worth taking the time to rewrite by hand, it’s not worth taking the time to do."
interesting insight. i wonder how often you scrap things off of your list. it makes sense though. i might want to try doing this. could help me get unstuck as well.
Posted by guy stuck in the kitchen on 03/16/2010 at 05:58pm | permalink | Reply to this comment
Not to sound too simplistic, but have you ever tried using e.ggtimer.com?
Seems at first like a cheesy little tool, but it has worked wonders for me with regards to increasing productivity. Total, single focus until the timer goes off. Then reset it for another task.
Give it a shot …
Posted by gbg on 03/16/2010 at 09:58pm | permalink | Reply to this comment
Hey P,
As I read you lately, I get the sense that you've grown bored with BC as a project but haven't found the next exciting thing yet, except the farmer, and that this would be fine if you could afford not to work for awhile, but you can't.
That's a tough spot to be in (if true) because you work from excitement with your project and in response to high stakes. You're not happy in the ivory tower.
I think you pulled in new leaders for BC so you could leave it and get free to think of the next thing. Figuring out how to leave BC while supporting your family would make for some interesting posts:-).
Posted by Nowgirl on 03/16/2010 at 11:10pm | permalink | Reply to this comment
My to-do is one, long, handwritten list, covering a whole sheet of paper. It's grouped into sections by topic. Every day I pick the top 3 or 4 things that have to be done that day. They go on a post-it which I stick on top of the list. This makes my day more manageable – it all fits on one post-it.
Also, I have switched off my auto-email notifications. Now I don't get distracted every time a new email pops up. I don't even see it.
Finally, in response to the question why do we think we always have to be busy? The key is mindfulness. Yesterday I had two hours free in the morning, at home, to spend with my daughter. I had 100 tasks to do, but instead I sat down in front of the TV with her and read a magazine. And I decided I was going to do it guilt-free. So I did. It was great.
Posted by Sandy on 03/16/2010 at 11:24pm | permalink | Reply to this comment
Oh my God! I can really relate your situation and it somewhat worries me. Atleast you have written it down, realized it… I'm yet to get there. And guess what? Reading this blog wasn't on my list, replying to somebody's email was. The email's still waiting…
Posted by suholla on 03/17/2010 at 12:20am | permalink | Reply to this comment
To be honest, it looks like the author is running around like a madman.
Achieving your goal, it's good to have lists to do every day, but I wouldn't pay TOO MUCH attention to that… because this makes your life too stressed and restrained. As in, when you realize you haven't done what you were supposed to do, it makes you nervous next day, and so forth. Give yourself a breath of relief! Our life is to enjoy it, too; it's not only to compel yourself to do things that you *yourself* ranked as super important. I don't know if other people have also experienced it, but when I let my life be just as it is and smile at it – suddenly, positive improvements come. When I least think of them. :)
Posted by Lana Walker on 03/17/2010 at 02:20am | permalink | Reply to this comment
I once heard you will be a lot happier if you do the thing that is most worthwhile for the day (no matter what it may be) and then followed by the next and the next on your list. At the end of the day, not only you will be unstucked but you will feel most satisfied.
Posted by Sharmaine on 03/17/2010 at 02:48am | permalink | Reply to this comment
I found most bits of it funny and close home. Like endless google searches on things that dont matter. and applying Maslows heirarchy to "to-do" lists, and imagining other ppl do stuff 'before their breakfast' that I end up doing 10 days late.
Its a pleasure to know Im not the only one suffering. At least I write to-do lists by hand. But I dont categorise A.B and C items.
You know what? This post smacks of an underlying happy-feeling which has been missing in some of your last posts.
Posted by Dips Chaudhury on 03/17/2010 at 02:57am | permalink | Reply to this comment
Penelope – don't be so hard on yourself. You're clearly doing something right so stick with it. There is no compulsion to be organized in a neat analytical way. Only do what makes you happy. If you thrive on distraction and chaos to fire your creativity do it. We'd all be bored if you change…Thanks!
Phil
Posted by Phil Bolton on 03/17/2010 at 03:10am | permalink | Reply to this comment
I had this really useful advice from a colleague (also a coach.) Stop trying to find the 'thing to do' and decide on the 'thing you want to be' instead.
The fun stuff is about the journey not the destination. Once you get all your dreams and desires fulfilled then what? Anticipation over.
@P – you are a writer – enjoy what you do, when you do it and when you want to do something else: think what you really want to do and do that. Far more rewarding than doing something pointless off your list and usually the fun stuff spurs ideas for the A list stuff (which doesn't need writing down – you know it) – works for me – give it a go.
Time management lists are great for when you have a regular job (I train others and use them at work) but pretty hopeless when you work for yourself I find.
Posted by Liz Timoney-White on 03/17/2010 at 04:23am | permalink | Reply to this comment
Great post Penelope! I have the same problems with getting side-tracked when I'm trying to do important tasks. The problem is I enjoy the side-tracks… how else would I be able to fill my head with interesting (yet useless) facts like those you find!
It is important to get things done in life, but it's also important to nourish your brain with interesting tidbits – who knows what will spark your next bout of creativity.
Posted by Jo on 03/17/2010 at 04:26am | permalink | Reply to this comment
I'm currently reading a David Allen book. It's really nice, and clear, but he basically wrote down what I usually do by myself. Problem is obviously self-discipline. I do all my planning, and then usually start with ther things I like the most :P. And I spend way too much time on those…eventually skipping over those I don't like, but which matter as well !!
Posted by Sarah on 03/17/2010 at 05:09am | permalink | Reply to this comment
I feel like it always comes down to self-discipline. You know, after I did three years of research about happiness, I decided it came down to self-discipline. And the getting things done movement (or whatever it is — parade, obsession, I don't know what to call it). But anyway, productivity is all about self-discipline, too.
Maybe I should just focus on self-discipline…
Penelope
Posted by Penelope Trunk on 03/17/2010 at 09:22pm | permalink | Reply to this comment
I just wanted to say I love your post I have been inspired by two simple tactics..WHY could I not think of this myself? I am now going to tackle my inbox rather than leaving the 100 emails everyday till the last minute..
I love the tip also about rewriting your list I do my a,b,c's like you but I dont tend to rewrite everyday and get focused again, so I am going to give it a go..
Thanks
Posted by Jayne on 03/17/2010 at 06:48am | permalink | Reply to this comment
Penelope
If you had to give bottom-line answer for how to get unstuck in life what would you say? My coach told me a story yesterday about walking through a forest of demons in search of enlightenment at the other side. People about to walk through the forest were given two tips: 1) remember that all the demons you encounter are just in your imagination and 2) keep walking no matter what. Many people didn't make it through the "forest of demons" because it was too hard. Some did make it though. And when asked what worked they said this, "The first tip didn't work at all. The only thing that worked was to keep walking!".
And so, I believe your advice is the same "do something/ keep walking" but your post was really meandering this time.
I love your writing generally. You lost me a bit on this post.
Lisa
Posted by Lisa on 03/17/2010 at 07:17am | permalink | Reply to this comment
I guess keep walking is good advice. The thing is you cannot keep walking if you don't know where you are headed. So the answer to how to be unstuck is to pick somewhere to walk, anywhere, just so you can keep walking.
Sounds like you have a good coach :)
Penelope
Posted by Penelope Trunk on 03/17/2010 at 09:23pm | permalink | Reply to this comment
P – What kind of notebook or paper do you use for this daily updating by hand? Do yo keep an ongoing record in a notebok or a new sheet of paper everyday? Thx, d
Posted by Deborah on 03/17/2010 at 07:20am | permalink | Reply to this comment
I love that you realize I have put a lot of thought into this decision. I use graph paper. I like the orderliness of it. And I like how smooth it is.
Graph paper + a Sharpie: Yum.
-Penelope
Posted by Penelope Trunk on 03/17/2010 at 09:24pm | permalink | Reply to this comment
There are many reasons that I love you in a I've-never-met-you-and-only-randomly-post-stuff-on-your-blog way. Your use of graph paper has just been added to the list.
Posted by Elizabeth on 2010-03-18 01:43:44 | (Comments wont nest below this level)
One thing I've found really helpful is 10 minutes of silence in my mornings. Yeah, I know it conflicts with maximization of time for most, but in the end, it's a lot better than reading the random email or staring at your hands in awe of your motor functions. In all seriousness, it has given me much more clarity than I ever realized I could achieve. Giving oneself silence – not just outside silence, but INNER silence, is a true gift that can get you on the path to getting what you want most out of life. The hard part is showing yourself how 10 minutes spent in utter silence is better for you than reading a tempting article on Dutch pedophiles. The key, like anything in life, is persistence. Doing it just once won't do the trick, and doing it even a dozen times may not do it either. But regular practice can bring you that inner peace you need to truly GET STUFF DONE that matters most.
Posted by Brett Kunsch on 03/17/2010 at 07:30am | permalink | Reply to this comment
Soporific? No. Solipsistic, perhaps, but never soporific.
Posted by Steve on 03/17/2010 at 07:46am | permalink | Reply to this comment
Thanks for explaining the noises in my head!
Posted by Lynne Spreen on 03/17/2010 at 07:51am | permalink | Reply to this comment
Thanks. Some useful input – Like the ABC categories, I think it would give me more focus. I don't waste time rewriting list everyday for the sake of rewriting. I only rewrite my ToDo's when I run out of lines on a page and/or Monday.(hand write, although I put task prompts in my google calendar and task list) ToDo's are written in blue or black and checked off w/date in red or purple.
I get side-tracked, too. I've been limiting my net time most days to one hour in the morning then I literally turn off my dsl, and get to work either writing, or in the studio painting. Only after checking of several ToDo's do I turn dsl back on and deal with e-mails, fb, twitter, and any research I've added to my list.
Thanks
ps I found you through Lynne Spreen's FB post this morning.
Posted by Perle Champion on 03/17/2010 at 08:31am | permalink | Reply to this comment
Well I was going to print this out and post it for myself on my cubicle wall, when I ran into the Dutch party of I can't even say it.
Anyway, great post! Thanks! I need that, the list and the classifications of A B and C's.
Posted by ioana on 03/17/2010 at 09:47am | permalink | Reply to this comment
Gah, I kinda hate this focus on "personal productivity". Who said we have to do everything ultra-efficiently or have our inboxes organised to within an inch of their lives?
It's what works for you, of course, but too much time is spent on organising things (or planning about how to organise them) that we lose time on doing and being things.
That's part of why I don't set goals with my clients too – because they don't work. It's hard to engage with a goal on a daily basis when you don't believe it's the right thing or think that you won't follow through.
Productivity and goals often get in the way of being productive and achieving meaningful progress.
Posted by Steve Errey - The Confidence Guy on 03/17/2010 at 09:55am | permalink | Reply to this comment
If you find yourself deviating so much from your A tasks then maybe you are not doing what you love?
I have motivational issues when I am doing tedious things but when I am doing my work that I love, I have no problems.
Posted by Joanne on 03/17/2010 at 10:22am | permalink | Reply to this comment
Joanne you're absolutely right. "A" tasks can many times be seen as those things most urgent to get done, but they're not necessarily the most important (aka contributing to the thing you love to do and be).
Most often, we avoid the tasks that are important to do the things that are urgent, letting the important things build up and never get completed. This seems to be a common symptom of our online universe that's constantly pushing things in front of us that give us that sense of urgency to read, respond, research, get your mind tangled, and utterly sidetracked. I like the idea of keeping distractions to a minimum and preparing a quiet space to work in (offline, if only for a little while).
Posted by Brett Kunsch on 03/17/2010 at 11:01am | permalink | Reply to this comment
You once linked Seth Godin's book What Matters Now and of all the essays submitted by various authors (including you!), the one by Gina Trapani on productivity stuck with me the most:
I have to look at it every so often, especially these days, because it’s a reminder that I want to do more than get things done. To Do lists are hard; it’s true and I struggle with mine every day. But this quotation reminds me that they are just a small part of life and that if I get them under control, I can focus on bigger things.
That said, I am still stuck on cleaning out my inbox. Kudos that you've got yours under control.
Posted by Margaret G. on 03/17/2010 at 12:15pm | permalink | Reply to this comment
Amazing post Penelope,
I am also a person who love to write "to do list" however the problem I faced was that I had to many to do lists (one on my calendar one on a piece of paper…) the result was that I was doing only half the things I had written on my to do list. I was feeling guilty because I had planned those tasks and I lacked the motivation to do them…
Personally I think that when you are writing your to do list by hand you feel more connected to the tasks you have to do. You kinda implicate your whole body in it…
I never thought of rewriting my to do list every day I am going to give it a try.
anyway I love your blog and your posts are a constant inspiration for me
Thank you
sylvain
p.s. I want to apologize for mistakes I may have made in my comment french is my mother tongue.
Posted by s on 03/17/2010 at 06:36pm | permalink | Reply to this comment
Your thoughts are definitely scintillating and I am so amazed as to how you can crystal clearly point out the thoughts that we all have about having goals and how we get so frustrated about not going anywhere its accomplishment. I usually lose focus by little interesting things such as browsing, links to books, etc."I force myself to choose a goal, my goals will get more and more clear, and the productivity piece will start falling into place." I would might as well do this.
Posted by Jonha @Happiness on 03/17/2010 at 10:31pm | permalink | Reply to this comment
I have not tried the abc list method, just the one long list and I am equally as good as you at getting distracted!
As always your post had me laughing out loud :)
Posted by Forest on 03/17/2010 at 11:58pm | permalink | Reply to this comment
Penny,
Nice post, as ever.
Focusing like a laser beam on what is important, it's "Stanier".
And if you're seriously stuck, you might like to try his original, off the wall self coaching pack called "Get Unstuck and Get Going".
On Autofocus (Hi, Jacqueline!), one of the key concepts is that you let the process tell you what your real priorities are. Which seems a bit weird, but works for some.
I'm not convinced about coding your tasks A B C and working on the A's first. Most of us would never get around to the Cs, so why put them on the list in the first place? And yet they do often need to get done some time…
You can use your list to help with procrastination. If you write "check link to Dutch Parliament" on your list, you have satisfied your inner lizard (a bit) and may be able to carry on with your Great Work. As you can see from the timestamp, this doesn't always work for me…
And btw, getting out of bed is itself a battle against procrastination. "OK: we're not going bother about getting up just yet, then: let's just put our left foot on the floor…".
Posted by TwistedByKnaves on 03/18/2010 at 04:31am | permalink | Reply to this comment
Fun post today it had me smiling. From sleep inducing to self discipline all in the same post! So a bit off topic, but word is out that Sony/Columbia Pictures has optioned Pioneer Woman's book "Black Heels to Tractor Wheels". It most likely will be rated G.
How about your book/movie deal – "The Farmer, Me and Ryan" rated PG-13 perhaps?
Posted by betty in munich on 03/18/2010 at 06:01pm | permalink | Reply to this comment
Oo: surely that would be X rated at least? I would certainly hope so.
Posted by Will on 03/19/2010 at 03:54am | permalink | Reply to this comment
I arise in the morning and thank God that all is well.
After taking time for mediation and prayer that old song begins to play.
The reason I know it is old because the same song has been playing for almost two decades.
Posted by Teresa R. Jones on 03/18/2010 at 10:20pm | permalink | Reply to this comment
You sure do not pull any punches, Penelope! Your honesty is refreshing. I myself get lost in the finer details that actually means very little in the greater scheme of things, and only serves to gobble up my productive time. Learning to manage this aspect of my being has been a huge challenge, and one that constantly has to be worked on. Almost as bad as my sugar addiction, but that is another story.
Have a great weekend, bye now!
Posted by Umkhonto Labour on 03/19/2010 at 02:55am | permalink | Reply to this comment
Mine is slightly different.
I check mails flagged high importance throughout the day.
For the others, when I have a spare half hour:
1. Move everything from the inbox to "PROCESS TODAY" Folder (which is sorted by conversation)
2. Go through the conversations, dragging anything that needs action, including further consideration, to my todo list.
3. Move the contents of my "PROCESS TODAY" folder to my "Reference" folder.
As long as I can resist actually diving into working any of the actions as I go through, I can cover half a day's mail (about 50, for me) in a few minutes. But if I weaken, as I usually do, and just dash off a two minute response… I am lost.
Posted by Will on 03/19/2010 at 04:00am | permalink | Reply to this comment
Sometimes I take on serial goals. The goal I set will change and morph – I know that in advance and allow for it so that I can get some movement.
I draw the circle again (and again and again, in some cases), and get closer to the thing that's frightening or off-putting.
Finally, I get there. Bit of a roundabout, but it works for me.
Posted by Marsha Keeffer on 03/19/2010 at 11:36am | permalink | Reply to this comment
I have no idea how anybody can be productive in life and get anything done without working off a list. Anytime I get overwhelmed (and many times even if I'm not), I sit down and spend 5 minutes making a list of things I need to get done, and 1 minute prioritizing it.
Posted by Denise Milani on 03/19/2010 at 08:36pm | permalink | Reply to this comment
What if when I die all I have ever done was make sure the people I love knew they were loved. Maybe this life is not about me, maybe,what, yes, I thought the Dutch pedophile comment was funny too.
Posted by Mike Cook on 03/20/2010 at 01:12pm | permalink | Reply to this comment
Writing lists is essential to getting anything done. It keeps you on track. But don't underestimate time spent daydreaming or surfing. Sometimes the best ideas are triggered when you are staring at a wall or surfing the Internet, when your mind is dis-engaged.
Posted by Ross Fattori on 03/21/2010 at 02:30pm | permalink | Reply to this comment
Hmm, I think the fact we're even having this conversation (webversation?) suggests we have a certain level of autonomy in our days, and so get to choose what we do, the order we do it in, whether we do it at all!
I couldn't work without a list – if I don't put things on it, I forget them, they get stuck in my inbox. I'm a lawyer, so what I do to a large extent is support other people in their work. This can be frustrating, and I often get caught up in urgent things that aren't as important as some of the less urgent things. Or aren't as interesting!
I'm challenged by what you write, Penelope, about the longer term goals. I think I need to work into my list, some things for me, for my professional development, for my career goals. Not just drafting another boring agreement that my inhouse clients won't appreciate :-)
Posted by J on 03/22/2010 at 05:06am | permalink | Reply to this comment
Hey Penelope. You just reminded me about my procrastination problem. When I'm working, I always tell myself "Don't do it" – that is to open any other websites. I already deleted some of my bookmarks in my browser so that I won't be tempted to open them. But when I get really bored, I give in. Then with your post, I realized that there are other small things that I procrastinate on. Like when I research for something, I tend to dwell on it too much (out of curiousity). Then my attention gets diverted as I go deeper.lol Now I need to make a to-do list as well and put a time frame for each task. Thanks for the reminder.
Posted by Jake on 03/22/2010 at 09:16am | permalink | Reply to this comment
Dutch pedophiles are more focused on their long term goals than you are? ALL pedophiles are more focused on their long term goals, since they only really have one goal and procrastination is not an issue.
Assuming you have more long term goals, you have to spread your focus around more, and have more things to procrastinate about. Not really a fair comparison, even if it was written {I'm hoping} tongue-in-cheek.
Posted by prklypr on 03/22/2010 at 09:52am | permalink | Reply to this comment
"5. I make sure I get all the A’s done first. Only then do I move on to less important items. Just kidding. I don’t do this. But I should. Honestly, I can tell that it doesn’t really matter if I follow all the other rules when I’m not doing this one."
I think that's the key to it all. Not much point in having B's and C's if one doesn't follow through on completing the A's.
The routine I follow is certain tasks are done on a daily basis…these are all A's in my scheme.
B's are the non-daily tasks that take priority at this point in time…new projects for an example.
C's are non-essential tasks.
Posted by Rod McLeod on 03/22/2010 at 11:53am | permalink | Reply to this comment
I am a CHRONIC list maker, and CHRONIC list-destroyer. I love to schedule myself, and then habitually ignore the entirety of the schedule. This, as you can imagine, causes problems. It is the paradox I live with: high self-expectation of accomplishment, low motivation or self-discipline to follow through.
I recently noticed two things that have helped me get a little past this: I don't ignore things that are connected to the expectations of other people and I don't think of right now – I always think of what's coming up.
If something is connected to other people (anyone. Family, friends, lover, etc.) I follow through to the best of my ability. I undermine nearly anything *I* may have to do to accomplish it. If I've committed to it, I am there with bells on. So, in tiny ways, I try to connect things to other people's expectations. As in, "If I don't work on this thing right now, it will cut into my time to fulfill this thing I promised." Doesn't always work, but I'm having more success with it.
The other thing- the forward looking issue – is more about self-discipline, which you indicated is probably the main issue anyway. I have been trying to remember that I have THIS MOMENT, right now. I can take this moment and strike something off my list, or I can waste this moment thinking about when I will do things. This has also helped a little. It cuts back on the whirlygig of Stuff To Do ™ on high speed in my brain.
Posted by Lane Ellen on 03/22/2010 at 03:14pm | permalink | Reply to this comment
Very nice post. I myself have been using "to-do lists". I have never thought of making an A, B, C category though. That probably explain why I usually ran out of paper in my organizer. I will definitely start to make priorities of my to-do list. You idea is a very good idea.
Posted by Tom on 03/22/2010 at 05:25pm | permalink | Reply to this comment
I am enjoying reading about your journey, and it reminds me of myself in many ways. It's so easy to focus on the logical, and then wonder why the heck we can't seem to keep up with it all.
One of the problems with being too logical is that, when we look at the todo list, we see all the things WE ARE NOT DOING right now. In other words, we focus on the negative.
We must find some BALANCE, especially if we are creative types. One thing that helps me is taking 10 minutes in the morning to meditate and get out of my head completely. Another thing that really works is putting up a picture on the wall to represent my desired outcome. Then I just turn things over to God, and let HIM do the work! Delegate it!
This may seem like a Pollyanna solution. But stop and think about it for a moment… You are what you think. You can do anything you want. They say, "If you really want something done, give it to a busy person." Why? Because that person has a vision. When you give her a task, she doesn't fret about it. She sees it as already done in her mind. Therefore, it does not require much effort at all. Piece o' cake.
As far as my todo list, yes I also have a loooong one. But I only pick out 1 or 2 things a day to accomplish. And if I don't get them done, they just stay on my list for the following day. Stressing and worrying about it all doesn't seem to get it done any faster…
Being disabled has really taught me a lot about accepting my limitations and overcoming excessive logic. And I am learning more all the time about counting my blessings, too. Peace be with you!
Posted by Joanna Benz on 03/22/2010 at 10:53pm | permalink | Reply to this comment
Simply is what life should be why have a,b,c they all need attention,if they are meaning less then get rid .i dont see the point of going backwards and forwards when all questions ,emails,views need to be sorted at the time they arrive,Why make work answer each one in its own merit and then they are done with.
Posted by clive jones on 03/22/2010 at 11:36pm | permalink | Reply to this comment
Thanks for the list, I need to follow a little plan as its so easy to get sidetracked. its so much better when you can just tick something of a todo list and move on. thanks.
Posted by Andy Brown on 03/23/2010 at 10:26am | permalink | Reply to this comment
Just to throw this in the mix…
I think it's a great idea using the A, B, C's of what's most important and getting those tasks completed first.
Might I also suggest using Pareto's Law. You know…20% of what you do gets you 80% of your results.
Concentrate on being productive. Keeping busy is one thing, but if you're doing something irrelevant just for the sake of being busy, how productive are you really being?
Posted by Tyler on 03/23/2010 at 07:34pm | permalink | Reply to this comment
As the old saying goes – "No one ever plans to fail they just fail to plan." Which is what I think To-Do lists are – your daily "success" plan. Don't get me wrong, I fail many times at simply completing even my top priority list items some days but as you said sometimes just having a goal – any goal – leads you to the real goal you need to accomplish.
Even with my To-Do lists, my biggest issue is trying not to get distracted from that list. Whether it be clients, family or my wondering mind, staying on task is my biggest challenge.
Tom
Posted by Tom Dwyer on 03/24/2010 at 07:55am | permalink | Reply to this comment
I found this post, read it, and then looked over to my right. There it was, the list of dead I call it, otherwise knows as my to do list. I found your tips very interesting and will try to implement a few things. Especially putting a mark next to the ones that need to be done that day will be very helpfull.
Posted by Brigitte on 03/24/2010 at 10:30am | permalink | Reply to this comment
Penelope, (Note: I couldn't post this comment on your latest post so I am posting it here, you'll read it anyway)
At last, you're getting married to the farmer! I think it's pretty exciting and well saddening at the same time because you won't be posting much. Arrrghh! And yes, pink improves everything. Even guys love it. That's pretty much I can say right now, I'm stoked about you getting married. I've been looking forward for this, because I know this will make you happy.
Posted by Jonha on 03/24/2010 at 05:05pm | permalink | Reply to this comment
I've never been busy in my life until I started this new job. I was all over the place. My boss n manager noticed that I'm too much of a perfectionist n end up not getting anything done but I wasn't slacking. My boss gave a good metaphor: Dinner's at 7 n the food has to be on the table at that time. If u wanna make a Martha Stewart kind of stew that takes 2 days go ahead, but don't starve us, or whip up a quick pasta.
Posted by AC on 03/26/2010 at 05:36am | permalink | Reply to this comment
Thanks for the list! Keep on sharing to us blogs like this one it really helps.
Posted by Bridget Jones on 03/26/2010 at 08:33pm | permalink | Reply to this comment
nice post, your post it's really help me……..
Posted by dragracer0599 on 03/27/2010 at 12:32am | permalink | Reply to this comment
I need to get unstuck
Posted by John Smith on 03/27/2010 at 10:43am | permalink | Reply to this comment
It's funny that you had this post. I just finished writing out my to-do list for today (I have one of those daily calendars you rip a page off for everyday… I use the backs of the previous day). I used to type it out in Outlook on my to-do list but it wasn't very mobile, and I found I didn't get everything done. I find it quite satisfying to cross stuff out and gets me motivated to accomplish more. One big thing for me was I don't always finish my list so I HAVE to make sure I put my previous days stuff at the top of them current days… and actually do it!
Posted by dianaswan on 03/28/2010 at 10:18am | permalink | Reply to this comment
Stuck is where you are when you feel you don't know what to do next or now. Ever since this is my problem everyday.
Posted by charles451273 on 03/28/2010 at 08:05pm | permalink | Reply to this comment
I to live by a list every day. I don't go to the extremes (although I should) I do enjoy organization.
The problem is, our heads are like computers. They get clogged up with day-to-day stuff. Eventually they need re-booted. Like the computer occasionally needs rebooted, so do our heads. It's up to everyone to find their own reboot method. A vacation, a good drunk, an overnighter to the beach, good sex, whatever it is. Find it, do it!
Posted by Roger McLeskey on 03/29/2010 at 08:55pm | permalink | Reply to this comment
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Posted by cosmetic bondijunction on 03/29/2010 at 09:21pm | permalink | Reply to this comment
Actually, I am afraid if I'm wrong. I think i have no enough a goal with this.
Posted by Procerin on 03/30/2010 at 12:11am | permalink | Reply to this comment
When I have so much stuff in my head to do, I love to just write it all out on paper, every thing I can possibly think of. Then I use different color markers to group tasks by circling them using the colors. Then I chunk my tasks. It works really well and I recommend it to anyone if they want to be more productive.
Posted by Joy Anderson on 03/30/2010 at 07:12am | permalink | Reply to this comment
You have my full support in your list because it is very significant and profound for your readers. I also keep important notes on what I need to do about my daily priorities because for me time is precious and not have to waste it.
Posted by Christine on 03/30/2010 at 09:41am | permalink | Reply to this comment
I have never been an organized person which is very unhelpful especially when your trying to set up an internet business. I have been looking for a plan to help me stayed organized all day and I think your article has just ended my search, Thanks!!
Alex
Posted by Alex Flynn on 03/30/2010 at 12:05pm | permalink | Reply to this comment
When you mentioned self-discipline – that really hit home. I know that's my problem. I know I allow myself to be distracted by interesting searches, etc. – and that I shouldn't let this happen. I know what I should be giving my time and attention to but I give it to other things anyway. So I will take away two ideas that you give that I really think will help – daily prioritized to-do lists with time scheduled, and writing down a goal. This reminds me of ideas in the book The Seven Habits of Highly Successful People. You have to keep asking yourself if what you are doing is moving you towards your goal or not – if it's not, then you shouldn't be doing it.
Thanks for these thoughts. I want to save this and come back to it again.
Posted by Nancy on 03/30/2010 at 06:14pm | permalink | Reply to this comment
One of my millionaire friends told me recently that when she has to do list issues she takes a leaf out of Alice in Wonderland and thinks of impossible things she would like to do. She says it totally changes her perspective and gives her a new set of creative ideas to motivate her.
"Alice laughed: "There's no use trying," she said; "one can't believe impossible things."
"I daresay you haven't had much practice," said the Queen. "When I was younger, I always did it for half an hour a day. Why, sometimes I've believed as many as six impossible things before breakfast."
Alice in Wonderland.
Posted by Wal Heinrich on 04/01/2010 at 08:49pm | permalink | Reply to this comment
I've been experimenting lately with some methods to get yourself working on stuff you've been putting off. One of those methods is described in Mark Forster's book "Get Everything Done and Still Have Time to Play". Here's the essence of the method, which is called timed bursts:
http://www.markforster.net/blog/2008/10/15/how-to-crack-a-difficult-task.html
And here's my plan of how I implemented it to do some badly needed organizing, cleaning and decluttering (OCD) with my kids recently:
http://8020time.blogspot.com/2010/04/bursting-with-children.html
I think one of the keys to time management is to have a variety of tools and techniques in the toolkit and to know when to pull out which tool. Like you don't expect a hammer to work for unscrewing a lightbulb, you can't expect a regular to-do list to work sometimes for areas where you're experiencing some resistance and thinking that you can't allow yourself to have SOME pleasure in your day like surfing the net. The key is to build that fun stuff into your day as a reward to pull yourself through your list.
Posted by Jacqueline on 04/03/2010 at 02:25pm | permalink | Reply to this comment
My mom has that book! Hmm I think I better start reading it..
I've learned a lot from this post. Honestly, I don't know what my priorities in life are… I think I really need to list down everything I want to do.. >< I hope to be productive this year..
Posted by Mizuki on 04/04/2010 at 01:50am | permalink | Reply to this comment
Penelope what a sentence: "Dutch paedophiles are more focused on their long-term goals than I am." Please never give up blogging as this is one of the funniest observations I have ever read.
Posted by Simon on 04/06/2010 at 03:40pm | permalink | Reply to this comment
My issue is all about discipline. Sometimes I feel as ADD as a puppy with two toys to play with. If I can force myself to settle down and focus on what I'm doing at the moment, I tend to actually complete the task at hand. Otherwise, I will start 1 task, go to another and before it's over, I'll have started 10 different tasks and finished none. If I can fight the urge to flitter around, I do much better. Thanks for the post!
Posted by John Lehmberg on 04/11/2010 at 04:20pm | permalink | Reply to this comment
I think that the most important thing is organization. A well organized life goes a long way in helping to keep things straight.
Posted by Julia Wolf on 04/12/2010 at 09:01am | permalink | Reply to this comment
Boy do we have a lot in common it seems. I've been writing about fear and to do lists a lot on my blog in the past two weeks. I feel the same way as you and just as frustrated about my lack of doing. The "currents turn awry and lose the name of action" and all that.
Now if we could only both solve the problem….
Posted by Real Me At 42 on 04/14/2010 at 10:29pm | permalink | Reply to this comment
I guess i'm a person who gets stuck in life every now and then. Life just seems to lazy and boring for me. Have done some courses on 'whatever' but they all were just a waste of time and money, have read your post and have also bookmarked it. Lets see how things go :)
Posted by funny motivational posters on 04/15/2010 at 09:01am | permalink | Reply to this comment
I have the same problems with getting side-tracked when I'm trying to do important tasks.
Posted by Amber on 04/21/2010 at 10:49am | permalink | Reply to this comment
I'm a new reader, by way of Maria Killam. Thank you for letting us know that even the pros have a hard time with practicing what they preach. Its a great reminder that you're human like the rest of us, with foibles and idiosyncrasies and stuff that gets in the way.
Posted by Glamoursmith on 04/23/2010 at 12:48pm | permalink | Reply to this comment
Hello.I have recently started reading your blog. In addition , I read your this article. I will try to fit me into this 5 step :) hope it works.
Posted by shrek 4 trailer on 04/25/2010 at 10:09am | permalink | Reply to this comment
I find that without a goal im easily distracted by "shinny things" and without a to do list I can forget what I did days later.
Any goal is better than nothing at all, yet sometimes when you know its just not the right goal you feel like your wasting time heading in the wrong direction.
Catch 22? lol
Posted by Mirika on 05/03/2010 at 12:58am | permalink | Reply to this comment
I admire you for being able to clear your inbox. I've tried…I mean really tried that one but never even get past the first day. My ABC list always need external accountability. Like you, I've found that by blogging about my to do list makes me much more likely to actually DO those things. Somehow being accountable to a piece of paper doesn't work for most people without a boss to reinforce it.
Posted by Andrea Kropp on 05/27/2010 at 09:12pm | permalink | Reply to this comment
I couldn't agree more, I live and die by my to do list. However, I have to complete my to do list at night before I sleep, otherwise I have too many things running around in my head and cannot get to sleep!
But at least I found a great software program to help me do all my market research these days in Market Samurai
Posted by Kieran on 06/13/2010 at 06:25pm | permalink | Reply to this comment
This is not unique to you, me or that guy waiting to cross the street with his Starbucks double shot espresso in hand. This is something that we all struggle with, so don't get so down on yourself about it.
Anyway, with Dutch pedophiles, who has time to concentrate on anything, let alone a list?!
Posted by Lista Telefonica on 07/19/2010 at 08:07am | permalink | Reply to this comment
Gee, I feel like I could have written this post. But you saved me from that distraction. Perhaps I should say That distraction. ;-) (As an editor, I'm pretty sure "That" can be capitalized in the title.)
Posted by Andrea Coutu on 07/29/2010 at 09:35pm | permalink | Reply to this comment