Estimate time more accurately by admitting you don’t

,

The first thing I did when I sat down to work today was do the easy stuff on my list that does not need to be done until the end of the week. Then, when I should have been going to bed, I started working on the stuff that has to be done today.

I know that I do this a lot, so I have started implementing tricks to stop myself. Like, I categorize everything on my list as an A, B or C, and I have to do all the A’s first. Sometimes I’ll give myself a little gift and do an easy C for a break. Steve Pavlina has written a treatise-length blog entry on the perils of doing the unimportant tasks first. I am hoping that will inspire me.

But research shows that we procrastinate because we are hard-wired to be time optimists; we overestimate the amount of time we have left to do a project. According to Gal Zauberman and John G. Lynch in the Journal of Experimental Psychology, we think we’ll have more time in the future because each day is different, so the nature of time fools us. But in fact, the amount of time we have today is probably the amount we have in the future. If you’re busy today, you’ll be busy then.

Alex Williams in the New York Times points out that this is such a big problem that we are frequently relieved and even euphoric when someone cancels on us: “In the Age of the Overwhelmed the cancelled date is a luxury gift.”

People also overestimate how much money they’ll have in the future, but the problem is not nearly as bad with money as with time. Our expenses are more often set in stone than our time commitments, so there is less room for us to poorly estimate the variables.

So recognize when you are looking at your to do list that you have less time than you think you do. And maybe you should only accept invitations for something you’d be willing to do that day, even if it isn’t scheduled for that day in reality.

But Harvard psychologist Daniel Gilbert gives us encouraging news in his book Stumbling on Happiness: The people who overestimate how much better the future will be are actually the happiest people. So maybe being realistic about our time is not so great after all.

/15 Comments

Twentysomething: Why I don’t want work/life balance

,

By Ryan Healy – At the office full of twentysomethings where my girlfriend, Niki, works, everyone was comparing their salaries, and the owner of the company got really angry. And his being angry made for a tough week, so Niki asked him if she could take Friday off.

He said, “If you’re going to be successful you need to start putting your career before your life.”

Of course she took the day off.

When she told her mother about the situation, her mother said, “If you don’t put your life before work you will never be happy.”

Hearing this conflicting advice from two of the most influential elders in your life is confusing. What does Niki’s boss say to his kids when he gets home? Does he tell them to put work before life? What would Niki’s mom say to young people she works with? Would she tell them to go home early?

This whole notion of needing to separate work and life implies that your career, which takes up about 75% of your day, is something you simply try to get through so you can go home and do what you really enjoy for the other 25%. What a terrible way to live.

I wholeheartedly believe that my life has a purpose. My purpose is to be successful, genuinely happy and to make a difference in this world somewhere along the way. Not a single one of these values can take a backseat to another. The balance doesn’t work, we already know this. I don’t want to choose. I want a blended life.

Occasionally I need to contact an older co-worker late at night or on a Sunday. Typically, I email the person, receive no response and the work waits until the next day’s business hours. Usually, I am hesitant to call and bother older people during their “home time.” My home time is not sacred. I have grown up being connected twenty-four hours a day, I have no problem with sending a quick work email or organizing my inbox during these supposed “off” hours.

There is no need for me to keep work life and home life separate. The majority of week nights you can find me in front of the computer chatting with a friend, watching TV and messing around with MySpace or Facebook. I may as well send out an email or finish up a work briefing at the same time. When I told my friend about this post, he said, “Work/life balance? That doesn’t even make sense.”

Think about it, he is absolutely right. I would never dream of saying I want a Family/Life balance or I want a Friend/Life balance. Is work so terrible that people don’t want to consider it a part of their lives? I sure hope not, because if that’s the case than the next fifty years of my life are going to suck!

The lines between work and life have been blurred for years. I have decided to embrace this fact and work on the best blend for my life. Whether this means working hours that fit around my schedule or being paid for results rather than the amount of hours worked, I’m not sure. I will leave that question to the management consultants and human resource experts. In the meantime my peers and I will keep searching for this blended life, while everyone else continues to run in circles failing to achieve their so-called balance.

/83 Comments

5 Ways to stop being late

,

The reason I know so much about being late is because recently, I have been late a lot. So I have been telling myself that each time I am late I have to honestly think about what sort of behavior is causing me to be late, and write it down.

The write it down part is important. For me, writing something makes it more serious. Like I am taking more responsibility for changing something if I write it down. I know I am not alone in this.

I see blogs about losing weight and sticking to a budget, and those people say that blogging about it helps them stick to a plan. I think being on time is a similar type of goal in that you have to think about it every day in order to make a real change in your life.

Hopefully I will not end up writing a whole blog about being on time, especially since there’s such a good one already. Hopefully a post will be enough to get things back in order….

Here are things I’ve come up with for myself:

1. Schedule the event into your calendar.
If you block out time to be somewhere then you won’t be doing something else when it’s time to go. I amazed myself when I tried to do this. I discovered I had enough on my schedule to last 48 hours a day. It would have been impossible for me to be on time for anything.

(Note: If you are a person who is about to recommend to me that I read Getting Things Done in order to be better at time management, here is a link you might like.)

2. Practice saying what you need to say.
 Here’s a great thing to say: “Excuse me, I hate to cut you off, but I have an appointment.” It is hard to cut someone off, but they will respect you for sticking to a schedule. The higher up you go in corporate life, the stricter the people stick to a schedule. The good news is that this means it’s perfectly acceptable in work life to say this short speech. Get comfortable doing it at work and then you can do it at home, too. Often saying no takes forethought and practice.

3. Be a time pessimist.
Assume everything will take a little longer than your first estimate. This will either make you right on time for everything, or it’ll make you a little early. People who run early are calm, organized, and always ready. Not a bad place to be.

4. Prioritize.
Some people are late because they simply don’t have enough time to do everything. The only way to change this is to stop doing so much. Face the reality that you cannot get your whole list done. Figure out what’s most important and just get that done. Tell the people who depend on you – like your boss — that you can only do what you have time for, and things at the bottom of the their list of priorities will not get done: a reality check for everyone in your life.

(Another Getting Things Done note: The only people I know who are really good at prioritizing have read the book. Here’s an overview of the book for the uninitiated.)

5. Be honest with yourself.
Why do you let yourself be late? It is disrespectful and makes you look unorganized and out of control. Why are you not getting control over your time. So much about being on time is actually about self-knowledge. Often, we are scared to make the decisions that we must make in order to get control over our time and become someone who runs on schedule. But there is no other way to run a life. To run on schedule is to plan the life you want to live and execute that plan.

/63 Comments

Coachology: Get better at dealing with email

,

Knowledge workers can spend about 40% of their day on email, not just reading and replying, but also searching for an email they want to reference. So it makes sense that we are always looking for ideas to make dealing with email faster.

Here’s one: Get a coach.

The three biggest problems with email are: There’s too much, the quality is low, and we don’t share best practices. Mike Song is an email coach, and author of The Hamster Revolution: How to Manage Your Email Before it Manages You. He spends his days teaching people to overcome these problems.

For example, if you improve quality you get fewer emails back looking for clarification. Here are some ways to write higher quality emails:

1. Write a better subject.
Tell people what kind of mail it is by using descriptions at the front such as: action, info, request, confirmed, or delivery, as in, “Delivery: Bio you requested.”

2. Put the whole message in the subject line.
If it’s short, then the person won’t have to even open the email. But you need to tell someone that the message ends in the subject line, so try marking the end of the message with something like this /EOM

3. Structure the body of your message well.
People are not reading whole messages. They are scanning. If it’s a longer email, put a quick summary up top, and if there is an action required, summarize the action up top. Also, use bullets to describe the background. This will be easier for someone to scan and it will force you to be more concise.

Mike coaches individuals and workplace teams on how to use email more effectively. He has worked with people at Pfizer, Hewlet Packard, and Capital One. What struck me was that he can typically save someone ten full days a year by making them more effective with email.

Some of this saved time comes from the fact that email affects everything you do, because so much of your daily diet of information comes via email. So his recommendations go beyond just the email message itself.

For example, people waste a lot of time looking for information. (I do this, by the way. I had a file of links to use when I wrote about email. Where are they? I don’t know. It took me ten minutes just to find this one at TechDirt.)

Mike describes my problem on the nose: “People have a lot of overlap in terms of the folders they use and then people can’t remember where they put something.”

So I asked him what to do. He recommended just four categories. Which I confess makes me nervous, but I can’t say that my current system of ten thousand folders is working very well…

Okay. So here are the details of the free coaching:

Two different people will get email coaching sessions with Mike. A session lasts about three hours. But (this is sort of a big but) he is going to do it at your company, so you have to be in Connecticut, New York City or Boston to get free coaching from Mike.

Here are some other things. He wants to coach your team – so that you all learn to send email to each other better. Mike says that most people are totally annoyed by each others’ email quirks, and you can decrease a lot of time spent on email by getting teams to work together to send better emails. And, one more thing, any size team is okay, but your team needs to be using Outlook.

If you want to get this free training for you and your team, send an email to me by Sunday, March 11.

/7 Comments

The one skill you need for three key areas of career growth

, , ,

Emotional intelligence. This is how you will differentiate yourself at work in the new millennieum.

We can see the world shifting around us in response to the fact that tolerance for poor social skills is getting less and less. The need to fit in with a group on some level, is getting higher and higher, and the tendency to hire people people in countries with low-cost labor to do socially isolated jobs increases every year as well.

One of the most high-profile examples of the extreme importance of emotional intelligence (EQ) is the new president of Harvard, Drew Gilpin Faust. She is the first female president of Harvard, but that’s not really the big news. The big news is that her most notable qualification for the job is an ability to communicate well with a wide range of people in the Harvard community. This is an explicit nod to the fact that the Harvard faculty is no longer willing to be managed by someone who has poor social skills.

Another example is the new definition of what makes a child a special needs student. Today many children who can read at age three are tagged as needing extra help in school because of signs of poorly developing social skills. Fifteen years ago those kids would have slipped through the system as eccentric geniuses. Today social skills are seen as so important to an education that they supersede IQ in terms of educational placement.

In the past, power or intelligence could make up for bad social skills at work. Increasingly this is no longer true.

You probably overestimate your emotional intelligence. Most of us do. You could get into real trouble when your EQ is extremely low — like posting naked photos of yourself, (which, by the way, is the search string that generates the most Google referrals to this blog.) Most of us are not doing insanely stupid things. We are just doing a series of smaller EQ mistakes day after day.

At some point, if your EQ is too low, you will hit a wall. Most people notice the wall when they can’t get a job, because today, the job hunts that are most successful are based on networking skills — in other words, EQ. But here are other areas of the workplace that are becoming more and more important. And success in each of these three areas depends heavily on EQ.

1. Project management and business analysis
These are key areas for job growth in the business sector in the coming years. And while these used to be gear-head positions, today they are all about emotional intelligence. The Northeastern College of Business Administration, for example, teaches project management by focusing on three areas: planning, team management, and negotiation.

And business analysts need soft skills as well. “MBA students we employ as business analysts don’t need to come into our company being a finance guru, able to espouse the latest financial theories,” Ken Barnet of financial services firm State Street Corporation said. “What’s much more important is that they know how to analyze issues and communicate recommendations.”

2. Connectivity and creativity
This is Dan Pink’s territory. And in his book , A Whole New Mind, he predicts the workplace of the new millennium will be about how people make connections. “Key abilities will not be high tech but high touch,” he says.

And we will value the ability to make meaning and connections in a world where information is a commodity. People who can synthesize information well to create new ideas will be highly valued in the workplace. But if you are great at coming up with new ideas, and you can’t communicate them, you will find yourself in the same position as the person who has no ideas. Having the emotional intelligence to connect people and ideas effectively is what matters in a workplace that’s overflowing with information.

3. Personal productivity
There’s a reason that many of the most popular blogs are about productivity, and consultant David Allen has been able to create an empire around his idea of getting things done: Productivity is cool. It’s about information and technology and making them work well to give you a better life. It’s a concept that has become so personal, and so specialized, that at this point, personal productivity is actually unique to this millenium.

The core of productivity advice, though, is self-knowledge, which is emotional intelligence. You have to know what you want most in order to know what to do first. You have to know your goals before you can productively meet them. And you have to have the self-consciousness to exert a sane, focused self-discipline to your life.

So when people tell you social skills are everything, and emotional intelligence will rule the workplace, think about where you want to succeed. Surely it is in at least one of these three areas. That’s why each of US needs to continuously work on our emotional intelligence.

So now you’re wondering how to get more emotional intelligence, right?

“Personal assessment is all the rage at business schools right now,” says Brendan Bannister, professor at Northeastern University. Not surprising, given that EQ is the area companies say they are most focused on hiring for.

Going to business school for personal development is a lot more costly than going to therapy every week. So maybe try that first. Empathy is very hard to teach, and most of emotional intelligence includes some piece of empathy. So get professional help if you’re really deficient. And if you’ve got a lot of money, go to business school.

/24 Comments

Make life more stable with more frequent job changes

, ,

It used to be that finding a good paying career was the path to adult-life stability. Those days are over. What we think of as stability has to change, and how we get to that stability has to change.

Here’s a summary of the new employee of today’s workplace: Most will change jobs every two years. Most will start their adult life by moving back in with their parents. Most say that money is not their number one concern in evaluating a job.

You think it’s a recipe for instability, right? But what else is there to do? Work at IBM until you get a gold watch? There are no more jobs like that – companies are under too much pressure to be lean and flexible (read: layoffs, downsizing, reorgs), so workers have to be, too (read: constantly on the alert for new job possibilities).

In fact, stability is a big goal for new workers today, precisely because the old paths to stability don’t necessarily work.

For example, staying in one job forever is today’s recipe for career suicide. At the beginning of one’s career, it is nearly impossible to find something right without trying a bunch of options. After that, you will experience more personal growth from changing jobs frequently than staying in one job for extended periods of time. And if you change jobs frequently you build an adaptable skill set and a wide network which are the keys to being able to find a job whenever you need to.

Another example of the fact that common paths to stability no longer work: Professional degrees used to be viewed as a safe path, but now they box you into uncomfortable spots. PhD’s are having lots of trouble finding work due to the documented glut of qualified candidates, and the MBA is not a huge help to your career unless you go to a top-ten school. Doctors are having a hard time working a schedule that accommodates kids and pay back school loans, which is creating a surge in interest in the field of opthalmology – probably not what your parents had in mind when they were encouraging medical school.

The lack of stability is affecting people across the board: “All well-educated workers, even those at the top, are at much greater risk of economic reversals than they used to be,” wrote Jacob Hacker, professor of political science at Yale.

Finally, tried-and-true paths to financial stability are no longer reliable either. This is the first generation that will not do better financially than their parents. Anya Kamenetz describes in her book, Generation Debt, that young people today are in a much worse financial situation than their parents were, so the expectations for stability have to change. This financial situation is due to increasing college costs and decreasing parental ability to foot the bill. And real salaries are decreasing for entry level jobs. So new workers start life with more debt and less ability to pay it than their parents’ generation.

So it’s not surprising that the new vision of stability is not a house, two kids and pension. Most young people are priced out of housing markets in the cities they want to live in, like Boston. San Francisco and New York are seeing an increase in one-child families because people can’t afford two, and there are no more pensions. Period. The goals are more fluid – and they do not focus on old tropes of financial success like a house and a 401K.

Key values today are time and relationships. Stability means knowing you can get yourself work that is fun and accommodates those values. The stable people are those who can manage to consistently get work they enjoy that pays their bills.

It used to be that you worked really hard and paid your dues so you could retire rich and do what you love. But we know now that most people don’t really retire, so paying dues in order to get that is nonsense. Stability is knowing you have a life where you can do what you love, during your whole life, not just at the end.

The new way to find a good job – one that creates this stability — is to change jobs. A lot. And to keep an open mind about what a job really is, because what it is not is a lifelong commitment to one company.

Here are ways to use frequent job changes to create stability in your life:

1. Build up a strong skill set quickly.
Go to a job to work on a great project, and leave when your learning curve flattens out. The faster you build up your skills to create an expertise, the faster you will be able to set yourself apart from everyone else, and find good jobs quickly.

2. Get good at making transitions.
There are moments in a person’s life that typically throw everything out of whack because you can’t continue working in your job. Sickness, relocation, unexpected wrenches in one’s plan. When you are used to changing jobs, and you have taught yourself to deal with work transitions, then when your personal life requires huge transition, your work can accommodate that instead of get in the way. Changing jobs will be easy.

3. Make the most of the in-between-jobs time.
You can use job changes to make transition less risky. It’s very hard to know if you’ll like something until you try it. If you have been in corporate marketing for ten years and you want to try entrepreneurship, that feels like a big risk. But if you think you might like to start your own business but you’re not sure, taking a pause in between jobs to try this new business isn’t such a risky move at all.

4. Get out of paying your dues.
The idea of paying dues worked fine when there was actually payoff (think: Retirement communities in Florida funded by pensions.) But today paying dues doesn’t have nearly the payoff it used to, and in fact, creates instability by creating unreasonable expectations for a job you become overly invested in. So get out of paying dues by changing jobs frequently. Laura Vanderkam, workplace reporter for USA Today, wrote a book called Grindhopping about how to hop from job to job as a way to avoid paying your dues.

5. Keep your finances in order.
As long as you keep your overhead down, so that you don’t need a salary that requires 100-hour work weeks, then job hopping is actually a way to ensure financial stability. You know you are not going to stay at a job forever, and you don’t know when it will end. But you will always able to get work when your needs or your company’s needs change if you are good at changing jobs. This won’t be true, however, if you are a financial mess and have enormous overhead.

The best financial security today is to have great job hunting skills that never stop. Go to the best job, do it until you find another best job. This is the kind of person who will always be able to get money when they need it.

And don’t let people tell you that job hoppers will get penalized in the marketplace. Generation Y is job hopping every other year, and they are in incredible demand throughout the workplace. Demographics are shifting, and forcing hiring practices to shift as well. Take advantage of this. Create a stable life by getting good at changing jobs.

/151 Comments

New design for Brazen Careerist

,

New Blog DesignTa-da! It’s my new blog design. This is a big moment for me because when I started blogging, I never dreamed that it would matter so much to me that I would actually pay to have a custom blog design.

There is an important lesson here about starting something new. Many people who have successful businesses say that if they had known how much work it was going to be they never would have started. I found this was true with the companies I’ve started. And at Get Rich Slowly, a personal finance blog that has grown astronomically in the last year, JD has a nice description of this process of growing in unexpected but exciting ways.

Meeting our goals might depend on being ignorant of how much work it will really take. If I had thought I was going to post six days a week I would have procrastinated every day forever because the amount of work would have seemed unbearable. But in fact, once you fall in love with what you’re doing, like any small business, the long hours don’t feel so long.

In some cases, though, you cannot help but know that you are about to start something that will be a lot of work. That’s how I feel about adding photos to the blog. I never expected to have photos, but my designer, (Rob Brown, who I really liked working with), showed me that the photos add a lot.

The only way I could get myself to agree to make the photo leap is to live in denial — a tactic I used for starting many clearly difficult projects. This means that we are launching a new design, but I have still not learned the ins and outs of photos. So this photo of workers at a desk is what Rob picked as a demo. But it looks good, doesn’t it?

/18 Comments

Strategies for a sleep-deprived workday

, ,

Chances are half of your colleagues at work are desperate for a nap. Many adults don’t get enough sleep, according to the National Sleep Foundation, the problem particularly ”acute” among younger workers: one in three struggle to get out of bed each morning.

What’s keeping them up at night? Not work worries. Marie Gagnon, 24, is a regular at Rumor, a nightclub in Boston. Though she’s employed in a 9-to-5 job at an insurance company, she can’t imagine staying home every weeknight: ”I don’t want to be bored,” she says. ”I love the energy of Rumor.”

What time does it get rolling? Midnight. Gagnon says clubgoers with jobs go home at 2 a.m. and the college kids stay later. Maybe they’d all get to bed earlier if they knew that research shows lack of sleep can make you dumb and fat.

Those who get fewer than six hours of sleep a night might as well be drunk. The Sleep Foundation determined that people who remain awake for 18 hours straight function similar to drinkers with a blood-alcohol concentration of 0.08 percent, the level states use to determine whether someone is legally impaired to operate a car.

And, when you don’t get enough sleep your brain starts thinking it needs to store food, according to Eve Van Cauter, a researcher at the University of Chicago. Leptin, a hormone that helps regulate hunger and body fat, drops from lack of sleep, triggering hunger.

What to do about sleepiness? The most obvious solution is to change your lifestyle. ”I used to try to go out every night in college,” says Gagnon, ”but now that I’m in the real world, I’ve cut back.” Her job as a claims representative starts at 9 a.m. She says as long as she’s home by 2 a.m., she can get to work on time. This leaves her short of sleep — most people need seven hours a night. To compensate, Gagnon sometimes puts in longer hours and drinks coffee — ”five or six cups at a minimum.”

But this is a risky strategy; after so much caffeine, the body’s response to the stimulating effects of coffee can become dulled. Which is why even after six cups, she still feels a slump in the afternoon: ”I usually have to go in early the next day or stay later to manage my workload.”

Sleep researchers advocate alternatives to Gagnon’s strategy. ”A bright light will keep you awake,” says Daniel Kripke, professor of psychiatry at University of California San Diego. For those of you in the light bulb market, look for ”a bright white or bluish light. Fluorescent without ultraviolet.” Administer the light to yourself in the morning, when it is most effective in the battle against sleepiness. But ”it probably has some benefits if you use it later in the day, too,” he says.

Napping works. However, napping is considered an office disruption, so you might have to book a windowless conference room to get away with this one. But a nap is well worth the risk. It will rescue your lagging performance, according to Sara Mednick, sleep researcher at the Salk Institute.

Mednick currently is studying two groups of people in her lab. Those in one group do not get a nap, and their performances decreased as the day progresses. The other group napped and their performance not only did not go down, but it sometimes goes up after the nap. Mednick, not surprisingly, is gung-ho for naps, and in fact, she says, you can actually train yourself to be the kind of napper who can shut your eyes for 10 minutes and wake up refreshed.

”You only need to practice for a couple of weeks,” says Mednick. Alas, the chronic under-sleeper probably does not have the discipline to nap efficiently and so risks waking up feeling more tired than before.

Luckily, there’s the caffeine nap. Caffeine can clear your body of the chemical adenosine, which makes us want to sleep. Researchers at the Sleep Research Center at Loughborough University in England were investigating ways to prevent drivers from falling asleep at the wheel and causing car crashes. They found that the best way to regain alertness if you feel like you’re falling asleep is to chug a cup of coffee and then immediately take a 15-minute nap. The idea is to get the sleep in before the caffeine takes effect. So you have to start napping right after that cup of coffee — or a can of caffeinated soda — goes down. Not a bad solution, but certainly not long term.

The only long-term solution is to get a regular seven hours of sleep. So among all this research, the advice that stands out as the best is from Kripke: ”If you don’t like how you feel the next day, then don’t stay up too late.”

/11 Comments

A sort-of-but-not-really review of job hunting software

, ,

I write a lot about how effective job hunters hunt all the time, and how it’s important to integrate this project into our life with their other personal and professional projects. And I write a lot about how networking is the new job hunt.

So I got excited that there’s a new category of job hunting software that emphasizes relationships and project management. I decided to write a review of this software and suggest which one you should use.

But then I realized that reviewing software is a difficult and very detail-oriented job, and I am pretty bad with details. So I asked my friend, technology journalist Dylan Tweney, to review the three products that looked best to me: Isabont, JibberJobber, and Worksolver.

In case you think you’re about to read a software review, you’re not.

Here’s my summary of his summary: Ignore all this job hunt software. Instead stick with tools you already use for your life, or tools that could actually integrate your job hunt with the rest of your life, which is how things should be.

Dylan has a lot of ideas about this: “For instance, you could learn how to use Microsoft Project or Access to track your job-hunting process. Or you could become an Outlook whiz and learn how to customize this program through software add-ins, like the Getting Things Done add-in, that will make you more productive and organized. Or you could use new, Web 2.0 project management applications like Basecamp or Backpack to organize your job search project.”

I liked this advice because Dylan has a more holistic view of managing the projects of our life, and job hunting is just one of them. I immediately checked out the stuff he mentions.

But here’s the rub: Many of the same people who are not getting jobs have no idea how to use Dylan’s favorite software to manage any project, let alone job hunt.

This is what I have referred to as the second tier of job hunters, and what people on the second tier are missing is new-millennium job hunting philosophies that job hunt software can teach.

JibberJobber, for example, does a good job of helping you to understand how to make your network the backbone of a job hunt, and walking you through the steps. (Me summarizing Dylan again. And believe me, he was way more technical and elegant.) And Worksolver does a good job of helping you to find new ways to think through the inherently messy interconnectedness of job hunting in order to sustain strong relationships. Dylan says JibberJobber is for anal retentives and Worksolver is for creative types.

In what has, at this point, become a really haphazard reporting of Dylan’s review, I will now summarize Isabont: Better looking than JibberJobber but not as thorough. So if you look at JibberJobber and the interface looks too complicated, try Isabont.

But here’s the bottom line. (From me, not Dylan.) You need to make a serious, software-based decision about how to keep track of your jobs and your hunts and your contacts over a long period of time. Or you will drown in post-it-notes and orphaned documents on your desktop.

You can use your current email folder system, to-do list system, and contact management system to achieve this task. If you do not have systems for this stuff, or the idea of it scares you, get your feet wet with job hunting software.
If you are comfortable with using standard productivity and networking software, then make sure you are establishing an expandable system for managing your job hunts and contacts.

Merlin Mann, who blogs at 43 Folders, once told me that what sets people apart at work today is their ability to manage information. So even if you do nothing after reading this post, just learning a bit more about software options for organizing your information is a big step toward making yourself stand out in the work you do.

/14 Comments

My plan to stop second-guessing myself

, ,

A few weeks ago, I wrote about how I was overhauling my time management strategy. And believe it or not, things are getting a little better.

I have integrated my email and my to do list, which saves a lot of time moving information around my computer. And I have consolidated my work calendar and personal calendar so that I don’t schedule any more interviews during date night with my husband.

But it takes time to switch how you do something. And a certain level of self-confidence, too.

This reminds me of when I played professional beach volleyball. I was always working on something new — like being able to make my jump serve hit the left line of the court. But there was a saying, “Don’t practice in a game.” Which means, “You miss a lot while practicing, so don’t do it when it counts.” In fact, when you do something you don’t really know how to do in a game situation, you do it worse than you would do it if you were in a practice situation.

This is all true for work, too. The culprit of my time management situation is how much time it takes to write a good post and run a blog in general. But as I learn to manage my time as a blogger, there is no non-game time because I post almost every day. So I find that I have the stress of trying to do a jump serve I can’t really do, in a well-attended game situation.

What I find myself doing a lot is second-guessing myself about what matters on my blogger to-do list. How often should I link when there’s a blogger I like? How often should I comment when there’s a post I like? Do I need to chill out?

The problem with second-guessing oneself — in blogging and in volleyball — is that it wastes time and destroys focus. When you have a clear plan, you don’t second guess as much.

This weekend I’m going to do what everyone should do when they start a new job: Get very clear on what is important so you know what to-dos you don’t need to do. Instead of worrying all the time about the blog, I’m going to make a list of my blog priorities, and create a new blog schedule.

And I’m going to get some more sleep.

My husband tells me that last night, in the middle of the night, he said to me, “Wake up, wake up. Don’t you hear the baby crying?”

And without waking from my sleep, I said, “Yeah, yeah, okay. I’ll link to his blog in the morning.”

/12 Comments