It’s very hard to write your own resume because a resume is a macro view of your life, but you live your life at the micro level, obsessing about daily details that have no bearing on your resume. So I recommend to a lot of people that they hire someone to help them. After all, spending money on a resume writer is one of the few expenditures that will have good return right away.
But some of you will be able to do a decent job rewriting your resume on your own. The first thing you’ll have to do is make some mental shifts. You need to rethink the goals of a resume, and rethink the rules of a resume in order to approach the project like the best of the resume professionals.
Here are three ideas that guide professional resume writers and should guide you as well:
1. Don’t focus on your responsibilities, focus on what you achieved.
A resume is not your life story. No one cares. If your life story were so interesting, you’d have a book deal. The only things that should be on your resume are achievements. Anyone can do their job, but only a small percentage of the population can do their job well, wherever they go.
The best way to show that you did your job well is from achievements. The best achievement is a promotion.It is an objective way to show that you impressed the people you work for. The next best way to show objective measures is to present quantified achievements.
Most people do not think in terms of quantified achievements when they are in the job, but on the resume, that’s the only part of the job that matters. No one can see that you were a “good team player” on your resume unless you can say “established a team to solve problem x and increased sales x%” or “joined under-performing team and helped that team beat production delivery dates by three weeks.”
If you are only putting achievements on your resume, you are going to be hard-pressed to fill a whole page. That’s okay. Anything on your resume that is not an achievement is wasting space. Because you don’t know what a hiring manager will look at first—and if you have ten good achievements and three mediocre lines about your life story, the hiring manager may only read those three lines—so remove them.
2. Don’t make your resume a moral statement; it’s a marketing document.
Think about when a company announced the launch of their product. First of all, the product is not done. Second of all, it has bugs. And third, the company is probably showing photos of prototypes and the real thing will look different.
All this stuff is fine. It’s accepted practice for marketing. The company will tell you that they are doing their best to get you the information you want in the way they think is best for letting you know what your consumer options are.
You need to take the same approach with your resume, because a resume is a marketing document. The best marketing documents show the product in the very best light, which means using whatever most outrageous tactics possible to make you look good. As long as you are not lying, you will be fine.
Here’s an example: You join a software company that just launched a product and the product had so many problems that they had to hire someone to handle the calls. You start doing the tech support, and you work tons of overtime because the calls are so backed up. You clean up the phone queue and then you start taking long lunches because there’s not a lot to do, and then you start job hunting because the job is boring.
Here’s how you summarize this job on your resume: Assumed management responsibility for tech support and decreased call volume 20%.
How do you know 20%? Who knows? It was probably more. But you can’t quantify exactly, so err on the safe side. But if you just say “Did tech support for a software company” no one knows you did a good job.
There is a fine art of almost-lying-but-not-lying on a resume. You need to talk about it a lot in order to know where you fall on the spectrum. Here is a sample of my own family discussions about what is lying and what isn’t.
3. Don’t give everything away in the resume.
The idea of a resume is to get someone to call you. Talk with you on the phone. Offer you an interview. So a resume is like a first date. You only show your best stuff and you don’t show it all.
Some people dump everything they can think of onto their resume, but a resume is not the only chance you’ll have to sell yourself. In fact the interview is where the hard-core selling takes place. So you only put your very best achievements on the resume. Sure, there will be other questions people will want answers to, but that will make them call you. And that’s good, right?
For those of you who can’t bear to take off the twenty extra lines on your resume because you think the interviewer has to see every single thing about you right away, consider that we have statistics to show that people don’t want to know everything up front. It does not make for a good match. Of people who got married, only 3% had sex on the first date.
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RE: Michelle Holly Smith’s post about keeping your resume current.
Another good reason to keep your resume current while you are still working is to keep your achievements list up to date. Your position responsibilities may change over time.
In my case, my relationship with my employer deteriorated. As that relationship deteriorated, my responsibilities were reduced to almost nothing. I had kept a separate sheet describing my “achievements” at that job for future reference. Because of this, I was able to select a few good achievements to use on my resume without the cloud of having gotten fired to influence me.
I strongly suggest to everyone that you keep a list of achievements at your current job and update it regularly. Keep this document in a safe place where no one at your job will see it. Preferrably at home or on a PIM device that is all yours. When it comes time to look for another job, you will be glad you did this.
Posted by B.I. on October 9, 2008 at 9:27 am | permalink |
Try to keep your resume to one page and stuff as much work experience in it as you can, so it shows that you’ve got a lot of work done and that you seem very well rounded for the task at hand.
Posted by Tips on March 20, 2009 at 6:40 am | permalink |
“1. Don’t focus on your responsibilities, focus on what you achieved.”
Finally, I’ve seen someone value achievements over responsibilities in a resume. But I must add, it would also be smart to add methods and ways by which you have achieved your goals.
Employers love results/value you bring on board to a company but it would also be better if they understand on how you get to your goals.
Posted by Blogger for Resume Builder on April 30, 2009 at 7:35 am | permalink |
thank you, very good tips
Posted by Michael on June 2, 2009 at 5:37 pm | permalink |
“3. Don’t give everything away in the resume.
The idea of a resume is to get someone to call you. Talk with you on the phone. Offer you an interview. So a resume is like a first date. You only show your best stuff and you don’t show it all.”
I love this point here. But I must admit this would be quite tricky to implement on your resume. But a sufficient view of your achievements, leaving the specific actions to your interview would be an ideal scenario which I think most of the job seekers haven’t thought of yet.
Posted by Myka | Recruitment Agencies on October 12, 2009 at 2:25 am | permalink |
hi,
your advice is very educational for me. i have since rewrite my resume and I feel that, it is true. However, not every responsilibities lead to a achievement, am I correct ? example: if i draft annual sales planning for fiscal year, what achievement would it result ? sorry for my poor understanding.
thank you.
Posted by dino on January 3, 2010 at 8:21 pm | permalink |
I wanted to say thanks for your help. I am very pleased with the final results and would recommend you to some of my friends.
Posted by Resume Template on December 11, 2010 at 3:08 am | permalink |
Ok this is only slightly off topic and admittedly I have read only around 100 of your posts. BUT,
Have you mentioned yet about how to do “practice” interviews? I’m now a retired gen-jonser, but back in the day I would try to make time for one practice interview a month. Obviously, my resume was up to date, fully quantified. Going out on a practice was especially useful if I was also feeling particularly bored, or mad at my boss. My husband would frown on this practice, claiming that it was unethical and a waste of the interviewers time. Not so. I maintain that often the interviewer got more out of the session than I did. Through practice, I learned how to manage the interview myself, how to get the interviewer to ask specific questions, and how to make them feel that they were doing a great interview! And I got to practice all of my mini-speeches (tell me why you want to leave your current job), just to name one benefit.
So I would love to hear your take on this “practice” and how it could help the new careerists!
– Diane
Posted by Diane on March 29, 2011 at 5:18 pm | permalink |
Hi Penelope,
How do I write a resume that focuses on the [i]advantages[/i] I have through being an aspie? Sure – I’ve got a great track record in the IT field, but I want orgs. to employ me [i]because[/i] I’ve got Asperger’s – the benefits they’ll get from my extreme systemising should push me to the top of their list. Sadly, along with being an extreme systemiser, I ain’t that good a social animal
– this is what many orgs. see: Asperger = Retard. It’d be [i]really[/i] good to change this perception to Asperger = Extremely Valuable Asset.
Cheers Penelope.
Posted by al feersum on April 12, 2011 at 9:56 am | permalink |
Thx, great post, i will bookmark this first, it will help me a lot when writing a resume..
Posted by xMikaeru on May 28, 2011 at 3:15 am | permalink |
After purging everything else each position now reduced down to a one line achievement statement. I love how clean it looks but scared of how little it shows
Posted by My-Tien on July 26, 2011 at 12:19 am | permalink |
Great…….tips on editing for a professional resume.
Posted by cv template on September 13, 2011 at 7:22 am | permalink |
Great…….tips on editing for a professional resume.
Posted by cv template on September 13, 2011 at 7:22 am | permalink |
I like your “out-of-the-box” thinking!
Posted by Dlivingto on October 8, 2011 at 3:24 am | permalink |